June 9, 2021
Notice of Annual General Meeting
The Annual General Meeting (AGM) of the Members of The Oakville Curling Club will be held via video conference call, on Wednesday, June 23rd, 2021 at 7:00pm. Please see the enclosed Notice and Agenda, along with other meeting materials.
Details of the video conference call will be sent to Members on June 16th, 2021, one week prior to the AGM on June 23rd, 2021. Members must pre-register for the AGM.
Following the official business of the AGM, there will be a short townhall session regarding the arena floor and its potential renovation.
- Notice of 2021 AGM and Agenda
- Minutes of 2020 AGM
- Audited Financial Statements and Auditor’s Report
- Nominations for Open Positions on the Board of Directors for 2021-2022 & Candidate Profiles
- Resolutions Passed by the Board of Directors in 2020-2021
- By-Law No.1 Revisions
- Proxy Form
We look forward to seeing you at the video conference meeting!
President, Oakville Curling Club
On behalf of the Board of Directors and staff of the Oakville Curling Club, I want to wish you a Happy Easter!
More than a year into the pandemic and I think I'm finally ready to accept that we're not going to be curling this season. Although we've lost the 20/21 season, we're hard at work planning for the 21/22 curling season. Information about the 2021 Summer League and the 2021/2022 Regular Season will be released as we hammer out details and as we learn more about the pandemic and the vaccine rollout. In the meantime, please scroll down for a link to the 2nd of our series of Return to Curling Surveys and take some time this weekend to give us your thoughts about returning to the Club.
Have a safe and enjoyable long weekend!Chris WaiGeneral Manager
Participating in group activities and team sports after Covid is likely to be a different experience than what we remember. Now that vaccines are starting to roll out, we are interested in what you think about returning to the sport and all of its associated activities (e.g. post-game socializing, bonspiels, etc). Please take a few minutes to complete the Return to Curling Survey to let us know your thoughts.
We're asking both to OCC members and non-member participants in the Club's Summer League and Learn-to-Curl programs about their thoughts. This is the third of a series of similar surveys that will be released on approximately a monthly basis leading up to registration for the 2021/2022 curling season. If there is a question that is not relevant to your experience at OCC or your home curling club, please feel free to skip it.
We thank you for your time. Stay safe and take care!
The National Sport Trust Fund
Like most curling clubs in Ontario, we’re looking for alternate sources of revenue and funding to support our Club over the next few months and into the upcoming curling season. As you know, the Club will be running an operating deficit at least until we can get back on the ice. This means that any and all renovations and other capital projects that had been planned for the near future have been put on indefinite hold.
We’re pleased to announce that the Oakville Curling Club has been given approval to raise funds through the Sport4Ontario tax receipting program of the National Sport Trust Fund. This program, meant to support the development of amateur sports in Ontario, gives the Club the ability to solicit donations from the membership and for the members to receive a tax receipt for their contribution.
Donating to this program is voluntary. There’s no need to commit right now -- the donation window is open until at least the end of 2021 -- and any amount helps (although you must donate a minimum of $10.01 in order to get a tax receipt). Contributing to the fund is simple:
- You donate to the Club’s fund online by clicking here (make sure your choose ‘Project 206: The Oakville Curling Club’) from the drop-down menu;
- You receive a tax receipt for your donation;
- Your donation is held in trust with the National Sport Trust Fund until the Club requests funds from the NSTF in order to complete a project or pay for an expense;
- Repeat as often as you like!
We can't stress enough how grateful we are to have members who are as committed to their Club as you are. We thank you for your continued support in making our Club a safer and more enjoyable place for all. If you have any questions about the NSTF, Sport4Ontario or how the fund works, please reach out to the Club office at any time.
Donate today by visiting https://www.sport4ontario.ca/project-206---the-oakville-curling-club.html.
Projects in Queue
The Board of Directors is exploring a variety of capital projects and improvements. Notably, the rink floor is far past its expected lifespan and is in need of replacement. Planning has commenced on developing a plan to replace the floor in the summer of 2022 and we are currently awaiting a full engineering report on the condition of the floor and replacement options. This project is meant to not only ensure the longevity of the club, but also maintain best possible curling experience for our members and reduce our utilities costs & environmental footprint.
Other potential projects, listed below, were chosen because of their impact on the health safety of everyone at the Club, their return-on-investment potential, their impact on our environmental footprint, and their potential to enhance the member experience. These projects include the following:
- HVAC retrofit, including HEPA and UV air purification, to improve ventilation and air quality in the lounge and locker rooms
- Upgrades to the rink camera and TV equipment to correct deficiencies and allow for live-streaming of games and events
- Insulation in the kitchen and lounge ceiling where necessary
- Upgrades to the men's locker room, including new lockers
- Installation of new accessibility and security features (e.g. automatic door openers, ramps, etc) to improve the member and guest experience
None of these projects are confirmed, and the final selection of projects will be dependent on the necessity of the project itself and how much funding we are able to generate through this and other fundraisers.
MITZEL, Mel October 11, 1957 - February 4, 2021 With much sadness, we announce the passing of Melvin (Mel) Raymond Mitzel, after an almost three-year battle with Glioblastoma. Mel passed peacefully at his home, in Oakville surrounded by his family. Best friend and loving husband of Sally for 39 years. Wonderful father to Michael (Shauna), RaeAnn, Amie (Mark) and Erin (Brandon). Adoring grandfather to Owen and Addison, who made his heart soar. Cherished son of Anne Mitzel and the late Raymond Mitzel (1998), big brother to Norman (Lucille), Mavis (Eugene), Richard (Lorraine), Cliff (Karen). He will be lovingly remembered by the Rajchyba family, numerous aunts, uncles, cousins, nieces, nephews, great-nieces and great-nephews. Mel was born in Wilkie, Saskatchewan and grew up on the family farm near Tramping Lake. After attending the University of Saskatchewan, he began his 40-year career with the Hudson's Bay Company where he will be fondly remembered as a member of the senior executive team for his kindness and leadership by all his many colleagues and friends. Annual family vacations, golfing and fishing in Saskatchewan were the highlight of his summers. Curling and escapes to warm climates helped him to enjoy the winters. We would like to thank Dr. Kanwar and the numerous PSW and nurses, especially Vicentia for the excellent palliative care that Mel received in his final days. In lieu of flowers, please consider donating to the organizations that Mel was passionate about: Community Living Oakville, the Glaucoma Research Society of Canada or Wellspring Birmigham Gilgan House. Memories can be shared online at: kudoboard.com
To Plant Memorial Trees in memory, please visit our Sympathy Store.
Published in Toronto Star on Feb. 7, 2021
Are you looking for another opportunity to curl?
There are a number of leagues that are looking for individuals, couples and even whole teams. If you are interested in any of the leagues listed below, please contact their director or convener to join!
|Monday Ladies Ladder||Mondays 9:00am||
1 skip or lead for one team
1 lead for one team
|Monday Night Open||Mondays 7:00pm||Individuals - all positions||
|Saturday Morning Open||Saturdays 9:00am||Individuals - all positions||
1 male & 1 female for one team
1 female lead for one team
|Sunday Evening Open||Sundays 4:30pm||Whole teams (open format)||
As you know, one of the ways we combat community transmission of the COVID-19 virus is through Contact Tracing. Many of you will have gone into a store, restaurant, gym or other establishment where they asked you for your contact info. This information is used to track who enters certain facilities and when. This curling season, we'll be using a super simple, digital contact tracing mechanism to help us keep track of who's at the Club.
This is your personal code and will be scanned upon each arrival at the Club. You can bring the code on your smartphone or print it out and keep it in your curling bag. Please follow these directions when you arrive at the Club:
- Proceed directly to the lounge where you can scan your QR code or enter your details manually on the provided Contact Tracing tablet;
- If you are playing with any spares, check in with Club staff in the office to report that you are not playing with your regular team;
- Proceed into the waiting area until it's time to go onto the ice;
- No need to check out, we have all the information we need!
It's that simple! No pens or paper... all done digitally! Your contact info is recorded and saved by Curl ON, who will help us with contact tracing if we need it. Please click here for a helpful document about the process.
If you have any questions about the Contact Tracing process, please contact the Club office. We look forward to seeing you soon and don't forget your code!
After careful consideration and in light of the increasing number of active COVID-19 cases in Ontario and in Halton Region, the Board of Directors has approved the following revisions to the OCC's Return to Play Guidelines:
- Game times will be temporarily adjusted to create gaps between draws so that player groups don't overlap and the Club can be cleaned between draws
- Weekday morning and afternoon games will be moved to 9:00am and 1:00pm
- Evening early draw games will be moved to 6:00pm
- Makeup game times will be added to the schedule starting November 1st, provided health and safety guidelines can be maintained during those times
- The revised weekly schedule can be found by clicking here
- There will be no bar service until further notice
- Members are asked not to arrive more than 15 minutes before their game and to leave 15 minutes after the end of their games
- Members are strongly encouraged to download the COVID Alert app and to notify the Club of any exposure alerts as soon as they occur
- The Club will be using these alerts as an 'early warning system' for potential COVID closures
- Non-compliance of the Mask Policy may result in a default loss, cancellation of games, or suspension of membership
Please consider volunteering with the Club. We need a Convenor for the Monday Night Open League. Convenors have the unique opportunity to get to know the many regular and new members in the MNO league, despite the lounge being temporarily closed.
Contact James Francolini for more information.
The Board of Directors is pleased to announce that we are proceeding with the opening of the curling club. The Ministry of Health is permitting sporting clubs to open, and our Return to Play Guidelines are based on Curl ON recommendations. That being said, we rely on our members to share the responsibility to keep themselves and their fellow members safe. Please wear your mask at all times. Masks have been proven to slow the spread of COVID19, do your part and wear yours. A quick Google search will reveal a multitude of mask options that can be worn during athletic activity. Do not come to the club if you are sick, suspect you may be sick or have been in contact with someone who has tested positive for COVID19.
We will be closely monitoring who comes into the club. There may be an App for contact tracing, or we may ask each skip to provide the names of each member of their team, every time you play. This is a requirement by the Government of Ontario.
We will continue to monitor the recommendations and guidelines from the Ministry of Health and other government organizations. There may be circumstances beyond our control which require us to close the curling club at any point during the season. We will endeavour to do our best to be fair to the members but we must also ensure the club stays financially viable for years to come.
Please be aware, the bar service is temporarily suspended as the Board determines the best way to minimize the possible risk of transmission to staff and members. The Board is working hard to resume services as soon as it is safe; please allow us the time to do so.
Thank you to all who are supporting the club this year. Every membership, every Pandemic membership, every letter of support, means so much to the club and to the Board, and we are extremely grateful to each and every one of you. We look forward to seeing all of you in a few weeks!
One of the many impacts of the club's closure was that a number of items were left behind in lockers by members. At this time, we're inviting members to book a 15-minute timeslot to come to the club to clean out their lockers. As we have a need to keep both members and staff safe, there are a few things you should know before booking a time:
- Members will be given a 15-minute window to arrive at the club, clean out their locker and leave. Please be on time for your appointment. Members who are more than 10 minutes late will not be given access to the club and will have to rebook.
- Only two members will be allowed in the club at any one time (one to access the mens locker room and one to access the women's locker room).
- Only one member will be allowed in each locker room at a time.
- Members may enter the club via the main entrance, but may not do so until the locker room is clear. Please do not show up more than 5 minutes early for your appointment.
- Members may exit the club via the main entrance.
- Members may not linger in the club. There will be no access to washrooms or the main floor.
- Hand sanitizer and disinfectant wipes will be available at the main entrance and at the entrance of each locker room. Please use disinfectant wipes to wipe down your locker and lock.
- Masks are required at all times while in the club.
- Doorknobs, handrails and other high touch points will be wiped down at least every hour.
NOTE: New dates added
September 29, 30, October 1. 9:30am to 2:30pm
October 5. 5:00pm to 8:30pm
The Board of Directors has become aware of a technical issue preventing members with Cogeco email addresses from receiving Club communications over the last few weeks. As such, the Board is extending the deadline to register and pay for the upcoming curling season to September 23rd. The Board will also be postponing the start of the curling season to October 19th, in light of the extended deadline and of the reduced number of players and teams. The Board expects that all curling members will still get the same number of games as a regular season.
We are very close to the approximately 60% revenue threshold required to open and would like to give all members a chance to renew their membership.
If you have yet to register and/or pay, please click HERE.
The Board is also aware of revised public health restrictions that may affect the Club's ability to operate. We are monitoring the developing situation coming out of Ministry of Health and Halton Public Health and will take any and all restrictions into account when making a final determination regarding whether or not to reopen in October.
The Board appreciates everyone's patience while we determine the best course of action. For more information, please contact the Club office.
The webinar of September 9th included a number of questions about the clubs finances and about the refund policy. We are providing the information below to help the membership better understand the club's financial position and proposed refund policy.
The Club's available cash is expected to be significantly depleted this year due to much lower revenue and higher costs. This is the case whether we stay closed or whether we open at less than full capacity. The financial impact to the Club can be partially mitigated if we are able to reopen with sufficient membership levels. We anticipate that losses will be funded from the Club's cash reserves. In saying that, the Board believes the Club has adequate cash to meet its requirements for the coming year whether or not the Club reopens.
It costs between $20,000-$30,000 to start up the ice plant, so it is important to ensure that we have enough committed membership to justify start-up costs. Our fixed costs, including, but not limited to, mortgage, insurance, salaries, utilities, property taxes, bank charges, and audit costs are expected to be at least $250,000 even if the club remains closed and would be higher if the club reopens. Refunding 50% of membership fees in the event that a member elects to terminate their membership early or if the club is forced to close following reopening, is intended to help cover these costs. In that context, taking out a Pandemic Membership not only contributes to the financial health of the Club, but also counts toward our membership revenue target to reopen.
We hope that the above information helps clarify questions for the membership and helps each member make their decision about rejoining the club this year.Helen Stephenson
President, Oakville Curling Club