Important registration details follow - please read them thoroughly.
The Annual Meeting of the Members (AMM) of The Oakville Curling Club will be held via video conference call, on Wednesday, June 26th, 2024 at 7:00pm; the meeting will begin on time.
The meeting will follow the attached Notice of Agenda. Please join the meeting 10-15 minutes before the scheduled start time to ensure that your audio is functioning, and to allow time to install and/or update Zoom if required.
Registration and Attendance
You must register in advance of the meeting; use the link below to register. When registering, please use the email address on file for you with OCC as this will be used to confirm/approve your registration.
When: June 26, 2024, 7:00 PM Eastern Time (US and Canada)
Topic: Oakville Curling Club Annual Meeting of the Members
Register in advance for this webinar:
https://zoom.us/meeting/register/tJYvceGtrDoiG9QHanud_gbtyLbdQaux95SH
Registration Notes:
- Only register once for the meeting - this includes proxy holders (Note: proxy forms must still be submitted in accordance with the Proxy Policy).
- After your registration is approved (up to 24hrs), you will be sent a confirmation email containing the information needed to join the meeting. This email will be sent from an automated Zoom email account. If you do not see this email, please check your Spam & Junk folders. If not there, please contact James Francolini.
- Pre-registration is available until noon of Wednesday, June 26th, 2024. We encourage you to pre-register as early as possible to ensure that there is time to resolve any technical issues that you may experience with the registration process.
- You should not need a Zoom account to register but if you are asked to create one, there is no cost to create an account. You can create a Zoom account here.
Technical Support
If you require technical assistance related to registration, or if you have any questions about the meeting, please contact This email address is being protected from spambots. You need JavaScript enabled to view it. , or This email address is being protected from spambots. You need JavaScript enabled to view it..
Meeting Conduct
Participants will be muted for the duration of the meeting, and video will be disabled. Participants will have access to the Q&A or chat functions to ask questions and may also use the “raise my hand” function at which time a moderator can temporarily unmute that individual for verbal questions or comments. If you know in advance question(s) you would like answered, please email them to the Secretary of the Club, This email address is being protected from spambots. You need JavaScript enabled to view it. by noon of Monday, June 24th, 2024.
Motions and Polling
Voting on motions put forward during the meeting will be conducted by Zoom polls; this has a similar effect as conducting votes by show-of-hands at an in-person meeting. Directors will make motions related to the agenda topics as required. They will then ask for a second; if you would like to second the motion, please write “Second” in the chat function. The moderator will launch the poll, and you will see a pop-up window with the motion and the voting options and sufficient time will be allowed for attendees to vote. When the moderator host closes the poll, the moderator will announce the results of the poll.
Members are reminded that:
- If you have joined the meeting by phone, you will not not be able to participate in the voting.
- If multiple members are attending the meeting from the same device, they will only be able to cast one vote for each motion.
- If members are holding proxies for other members, they will only be able to cast one vote for each motion.
If you are not able to attend the AMM on Wednesday, June 26th, 2024 and would like to submit a proxy, please complete the proxy form included below and return it by email to the Secretary of the Club, This email address is being protected from spambots. You need JavaScript enabled to view it., by noon of Tuesday, June 25th, 2024.
New/Other Business
As per amendments to the Club’s By-Law No. 1 and its Articles approved by membership in a March 11, 2024 Special Meeting, new business raised from the floor will no longer be accepted. All business to be raised for discussion had to be submitted in writing to the Club Secretary, Loraine Fedurco, for Board review at least 60 days prior to the meeting. The deadline for new business was Saturday, April 27th, 2024.
Board Nominees / Election of Directors
There are currently seven (7) open board positions for voting during the Annual Meeting. As per amendments to the Club’s By-Law No. 1 and its Articles approved by membership in a March 11, 2024 Special Meeting, nominations raised from the floor will no longer be accepted. All nominations had to be submitted in writing to the Club Vice President, Greg Irwin, at least 14 days prior to the meeting. The deadline for nominations was Wednesday, June 12th, 2024. Additionally,
- While Board nominees are presented in an intended role (i.e., Vice President, Director of.., etc.), members vote to approve nominees as a Board member. It is the duty of the Board to affirm the nominee(s) to Board-specific role(s).
- Nominations beyond the deadline can still be accepted but may only be considered for vacant Director positions by the Board in an interim Director capacity.
Meeting Materials
The following documents are now available on the club’s website:
- Notice of the 2024 Annual Meeting and Agenda
- Minutes of the 2023 Annual Meeting
- Minutes of the 11 Mar 2024 Bylaw Amendment Special Meeting
- Audited 2024 Financial Statements and Auditor’s Report
- Nominations for Open Positions on the 2024-25 Board of Directors
- Resolutions Passed by the Board of Directors in 2023-2024
- Proxy form
- League Directors’ Reports
Other than the agenda, some material may only be referenced in passing during the meeting. Please review them ahead of time and/or have them on hand during the meeting for your reference.
We look forward to seeing you at the video conference meeting!
James Francolini
President, Oakville Curling Club
