The Annual Meeting of the Members (AMM) of The Oakville Curling Club will be held via video conference call, on Wednesday, June 26th, 2024 at 7:00pm. Please see the attached Notice and Agenda; other meeting material is now available on the Club’s website (use this link or use the [Resources > 2024 AMM Materials & Details] menu option when logged into the site).

Details of the video conference call will be sent to Members no later than Wednesday, June 19th, 2024, one week prior to the AMM. Members MUST pre-register for the AMM.

There will be an opportunity to ask questions during the meeting, however, if you know in advance that you would like to ask a question on an item in the agenda, please email the Secretary of the Club, This email address is being protected from spambots. You need JavaScript enabled to view it., by noon on Monday June 24th, 2024. 

If you are not able to attend the AMM on Wednesday, June 26th, 2024 and would like to submit a proxy, please complete the proxy form included with these meeting materials and return it by email to the Secretary of the Club, This email address is being protected from spambots. You need JavaScript enabled to view it., by noon on June 25th, 2024. 

As per amendments to the Club’s By-Law No. 1 and its Articles approved by membership in a March 11, 2024 Special Meeting, the following procedural changes are in effect for the Annual Meeting going forward. Members were notified of these changes in email communications on April 11th, 2024 and again on June 6th, 2024.

1. New/Other Business raised from the floor during the Annual Meeting will no longer be accepted. All business to be raised for discussion during the Annual Meeting has to be submitted in writing to the Club Secretary, This email address is being protected from spambots. You need JavaScript enabled to view it., for Board review at least 60 days prior to the meeting. The deadline for new business was Saturday, April 27th, 2024.

2. Board Nominations raised from the floor during the Annual Meeting will no longer be accepted. All nominations to be voted on during the Annual Meeting have to be submitted in writing to the Club Vice President, This email address is being protected from spambots. You need JavaScript enabled to view it., at least 14 days prior to the meeting. The deadline for nominations is/was Wednesday, June 12th, 2024.

   1. Although Board nominees are presented in an intended role (i.e., Vice President, Director of.., etc.), members vote to approve nominees as a Board member. It is the duty of the Board to affirm the approved nominee(s) to Board-specific role(s).

   2. Nominations beyond the deadline can still be accepted but may only be considered for vacant Director positions by the Board in an interim Director capacity.

Meeting Materials

1. Notice of the 2024 Annual Meeting and Agenda
2. Minutes of the 2023 Annual Meeting
3. Minutes of the 11 Mar 2024 Bylaw Amendment Special Meeting
4. Audited 2024 Financial Statements and Auditor’s Report
5. Nominations for Open Positions on the 2024-25 Board of Directors
6. Resolutions Passed by the Board of Directors in 2023-2024
7. Proxy form
8. League Directors’ Reports

We look forward to seeing you at the video conference meeting!

James Francolini
President, Oakville Curling Club

The Annual Meeting of the Members (AMM) of The Oakville Curling Club will be held via ZOOM video conference call, on Wednesday, June 26th, 2024 at 7:00pm.

In the week ahead, meeting material will be made available on the Club’s website along with registration details for the video conference call; members MUST pre-register for the AMM call.

There will be an opportunity to ask questions during the meeting, however, if you would like to ask a question in advance, please email the Secretary of the Club, This email address is being protected from spambots. You need JavaScript enabled to view it. by noon of Monday June 24th, 2024. If you are not able to attend and would like to submit a proxy, a proxy form will be made available with the meeting materials. Please complete and return it by email to the Secretary of the Club, This email address is being protected from spambots. You need JavaScript enabled to view it. by noon of Tuesday June 25th, 2024.

As per the amended Bylaws and Articles, approved March 11, 2024 at a Special Meeting of the Members, the following procedural changes apply to the Annual Meeting going forward.

1. New/Other Business will no longer be accepted from the floor during the Annual Meeting. Any business members wanted raised for discussion must be submitted in writing to the Club Secretary for Board review at least 60 days (April 27th, 2024) prior to the meeting.
2. Board Nominations will no longer be accepted from the floor during the Annual Meeting. All nominations must be submitted in writing to the Club Vice President at least 14 days (June 12th, 2024) prior to the meeting. Nominations beyond the deadline can still be accepted but may only be considered for vacant Director positions by the Board in an interim Director capacity.

An email notification of above changes was sent to all members not in attendance on April 11th, 2024.

Regards,

President, OCC Board of Directors

Wow, what a season it has been. I cannot thank everyone enough for their support and enthusiasm for this great game of curling.

Our membership numbers have grown to 960 (830 last season), mainly through the hard work and dedication of our instructors’ team, headed by Tim McChesney and Helen Garside. They have consistently expanded our Learn to Curl(L2C) programs and our Try Curling days. To Tim and Helen and the whole instructors’ team, thank you.

Our tireless volunteers and bonspiel organizers have done a spectacular job of presenting the Oakville Curling Club and our style of curling to the rest of the world. Too many people to name them all individually but some who work selflessly for the benefit of others and our club. Rick Brady and his team got the inaugural International Gathering launched to a roaring success. The Oakville Annie – Jacquie Ramier, Sportsman – Ross Scarrow, and Jerry Sproat – Peter Campbell had awesome registrations and were highly successful. Cynthia Quigley and her committee finished the season with the World Lefthanders. Also, a hearty thanks to Ed Avolio and the Kurl 4 Kids bonspiel. An exciting weekend for an awesome cause and a good time had by all. And finally, a huge thanks to Scott Cooke and his committee for the launch of the United We Curl event in support of the LGBTQIA+ community. A great event that brought great exposure to the club for its awareness. And last but not least, Paul Gareau for relaunching the Closing Mixed Margaritaville Bonspiel. Good times and good beverages had by all. Our league convenors are the cornerstone of this club, and I frankly could not do my job without the dedication of these individuals. Thank you for running our leagues and making us the model club for the rest of the world.

Our icemaker Scott Foster who works his butt off to provide world class ice to you daily. Scott is always tinkering to make sure your conditions are top drawer. He was short staffed a lot this season because his hired help were off competing in Ontario playdowns and National Playdowns (Colsen Flemington and Evan MacDougall). Thank you Scott.

Casey has been the heart and soul of this club for over 25 years. I’m not sure where we would be without her leadership. Thank you Casey.

2024/25 Summer League Registration – Open

Much like last season, curling’s popularity is showing in our membership numbers for the summer league. We are already 80% sold-out, so if you are looking to play, don’t hesitate and register today.

2024/25 Regular season Registration Opens June 5th, 2024 at noon.

The good news is that fees have stayed the same for next year. Yayy!! The benefit to having a large successful membership in a Not-for-Profit Organization is that it helps to keep fees in line. A little added incentive to the membership this is season is we are adding a 5% discount to your membership and league fees if you register and pay by August 1st (No exceptions). Prize levies and locker fees are not discounted.

Also new for the 2024/25 Season is for all Youth curlers. If your parent(s) are members, the youth league fee is free. We will be running two different times for the Youth this season. The U18 and U15 group will play Sundays @ 11:15am. The U12 group will play Sundays at 1:30pm. If any U18/U15 youth are looking to get their volunteer hours in, they can assist Bridget Freitas accordingly. Please contact the office to add your name to the list.

https://oakvillecurlingclub.com/signup for Registration

New Things to Come

We listened from the surveys.

1. Member Clinics – Watch for details over the summer
2. More Euchre – Cynthia has promised more cards. Maybe even some Poker Nights
3. Scotch Tasting – Hmmmm…has a nice ring to it
4. Family Day Bonspiel – How is your karaoke
5. Instructional Videos – I’m in the make-up trailer now.

As our curling season is coming to a close, we would like to invite you to celebrate the end of the season by participating in the Margaritaville Closing Bonspiel. The event is open to members and friends from all leagues, and we can assure you that it will be an exciting, fun-filled day.

We urge you to join us for the event, where you can sign up as a single or as a twosome only. If you sign-up as a twosome, you will be on the same team. We will be making up the teams, making it a great opportunity to curl with other members outside of your league. You never know when you might find a new favorite curling partner!

The Margaritaville Closing Bonspiel will have two 6-end games, lunch in-between, dinner and dance, and two draws - 9:30 am or 11:30 am start times. The cost is $80 per person.

Closing Date: Friday April 12^th @ 12 noon.

This season finale is your last chance to get involved in a fun-filled day with our club members.

Let’s get moving and come join us.

To Register for the Margaritaville Closing Bonspiel click here: https://oakvillecurlingclub.com/index.php/events/member-events/closing-event

Thank you,

Paul Gareau
Margaritaville Spiel Organizer
This email address is being protected from spambots. You need JavaScript enabled to view it. for questions.

As the season winds up and you begin to think about cleaning out your lockers, on behalf of the many wonderful staff members, volunteers, and Board, we hope you had an enjoyable season and look forward to seeing you again next season. And please take the opportunity to thank the staff and volunteers before you head off to the links for their tremendous work,

A few housekeeping matters before you head off. In this edition of the newsletter, you will see articles asking for your support and volunteers - in particular:

• Board positions for next season are still open. We encourage any members interested in helping to shape the Clubs future direction to please consider joining.
• The OCC Mural Design Challenge finalists have been selected and the Club needs your input to decide which design will help liven up the arena; the article in this bulletin has further details
• In the coming days, you will receive details about an OCC Member Survey. Your feedback is important so, please, take the time to complete the survey to help the many volunteers and Board as the Club moves forward.

Regards,
James Francolini

The Gathering II

We had so much fun last September with The Gathering I that we are going to do it again this coming September. Bonspiel dates are Friday, September 27th to Sunday, September 29th.

There are already 32 teams signed up and we are expecting the Bonspiel to fill in the next month. We are limiting local (Golden Horseshoe) teams to 4, and we are limiting Oakville Curling Club to 4 teams. Oakville Curlers can participate by signing individually for the event. Cost per person is $112.50 which includes 3 games and a Friday night banquet called a Kitchen Ceilidh. For those curlers who weren’t early enough to secure a spot on one of the house teams, we are running a Spares List, and using Spares to supplement visiting teams which may need an extra player or two.

We are currently looking for a few more teams particularly from Europe and Quebec. If you know curlers from any of these areas, please send them a note to tell them about our Gathering .

We are also looking for event Sponsors who would like to promote their International Trade Name or Trademark to a group of about 200 international curlers. Please contact Rick Brady at This email address is being protected from spambots. You need JavaScript enabled to view it. if interested.

MARGARITAVILLE CLOSING SPIEL

"Escape to Margaritaville and close out the season in style at the Oakville Curling Club's ultimate party on the ice! 🎉🌴 Get ready to soak up the sun, sip on delicious margaritas, and slide into the fun at our Closing Mixed Bonspiel on April 20, 2024. It's the perfect blend of competition and camaraderie as you join fellow curlers for an unforgettable day of tropical-themed excitement. Whether you're a seasoned pro or a first-time curler, this is your chance to experience the Margaritaville vibe and create lasting memories with friends old and new. Don't miss out on the hottest ticket in town – sign up today and let the good times roll at Oakville Curling Club's Margaritaville Closing Mixed Bonspiel!" 🏝️🥌🍹

• Saturday April 20, 2024
• Members from all leagues welcome.
• Sign up as a single or as a twosome only (not as a team).
• We will be making up the teams so you get the opportunity to curl with other members. If you sign-up as a twosome, you will be on the same team.
• Two 6-end games, lunch in-between, dinner and dance.
• Two draws: 9:30am or 11:30am start times.
• $80/person

SUMMER LEAGUE

Registration Begins April 1, 2024.

On Monday March 12^th, 2024, a Special General Meeting (SGM) of the Members was held virtually to review and ratify proposed changes required for the Club’s Bylaws. The proposed changes were made to ensure the Club’s bylaws remain compliant with changes to the Not-for-Profit Corporations Act, 2010 (Ontario) proclaimed on October 19, 2021. In the meeting, the Governance Committee walked members in attendance through the shared material and answered all questions raised. A motion to approve the changes was then put forward which passed unanimously.

The approved Bylaws will be registered with the applicable Province bodies to show compliance. Once registered, they will be posted to the Club’s website (see the Resources > Policies & Waivers menu option) . For those wishing to review the presentation material, the Special General Meeting Materials webpage (see the Resources > SGM Material menu option) will continue to be available until the start of the next season; this includes updates to the Q&A documentation to reflect any additional questions asked during and post special general meeting.

We’d like to thank the Governance Committee members for their tremendous efforts to review and prepare the Bylaw changes required to remain compliant and for their participation throughout the SGM process. Without their dedication, this would not have been the success it has been. I encourage you to visit the Committee’s webpage to see the Committee members so you can personally extend your thanks for their efforts the next time you see any of them.

You may have noticed artwork hanging on the Club Champions wall in the lounge – if you haven’t, we encourage you to view it the next time you are in the Club. For those not aware, the Oakville Curling Club partnered with Sheridan College's Faculty of Animation, Arts and Design (FAAD) to establish the Mural Design Challenge. The Challenge was open to all FAAD students with the purpose of (1) creating a visually engaging design that reflected the spirit, heritage and inclusion of curling and the Oakville Curling Club and (2) in furtherance of the Club’s mission to support local community student development by providing Sheridan FAAD students a real-world venue & opportunity to showcase their talents.

On Friday March 8^th, 2024, the deadline for submissions closed and the finalists’ designs selected. Those design series are available to view on the Club Champions wall, on the Club’s Mural Design Challenge webpage and below. In April, members will receive instructions and asked to vote for two things: (1) the design series they would like to see in the arena and (2) where in the arena the murals will be hung. Note, members will have the option when voting to indicate they’d rather not have any design hung in the arena.  

If so inclined, members can make a tax-deductible donation (for amounts over $10) towards the Mural Design Challenge through the National Sports Trust Fund (NSTF). The proceeds will be used towards the OCC Mural Design Challenge (prize award, mural creation & installation) and other initiatives for the arena’s general appearance. Donors who contribute at the certain levels may also choose to have their names appear alongside the murals in recognition of their generosity. For more information on how to donate, please review the National Sports Trust Fund Donations (NSTF)  section of the Mural Design Challenge webpage.

Submission #1

Submission #2

This is a final reminder for the Special General Meeting (SGM) of the Members of The Oakville Curling Club that will be held via video conference call, on Monday, March 11th, 2024 at 7:00pm. The purpose of this meeting is to review and ratify proposed Bylaw changes required to remain compliant with recent changes to the Not-for-Profit Corporations Act, 2010 (Ontario) proclaimed on October 19, 2021. Please see the enclosed Notice and Agenda and other material; instructions on how to access all the meeting materials are detailed below.

Members must pre-register for the SGM. You may register for the zoom meeting by clicking HERE

Questions submitted by members in advance of the meeting have been attached with this email and are available on the Club site. There will be an opportunity to ask questions during the meeting but if you are unable to attend the meeting and have questions you’d like to ask about an agenda item, please email the Secretary of the Club, Loraine Fedurco, at This email address is being protected from spambots. You need JavaScript enabled to view it. no later than noon on Sunday March 10, 2024.

If you are not able to attend the SGM on Monday, March 11th, 2024 and would like to submit a proxy, please complete the proxy form included with these meeting materials and return it by email to the Secretary of the Club, Loraine Fedurco, at This email address is being protected from spambots. You need JavaScript enabled to view it. by noon on Monday March 11th, 2024.

Meeting Materials

Meeting material can be found under the Resources > SGM Materials menu option on the Club’s website or by using the link below; you must be logged into the OCC site to view this page/material.

Link: https://oakvillecurlingclub.com/index.php/resources/sgm-materials

1. Notice and Agenda of SGM
2. By-Law Documentation
   1. Current Bylaws (Blacklined) - working copy existing bylaws with proposed inline changes
   2. Proposed Bylaw Revisions - clean version of final proposed new bylaws
   3. Explanation of Changes - explanation of major changes by Article
3. Motion to Approve
4. SGM Proxy Form
5. Zoom Meeting Registration Information
6. Bylaw Amendments – Member Questions

If you have issues accessing this material, please contact James Francolini, at This email address is being protected from spambots. You need JavaScript enabled to view it..

We look forward to seeing you at the video conference meeting!

James Francolini
President, Oakville Curling Club

I hope this letter finds all of you doing well and enjoying the awesome winter curling season! The club is on pace for a banner season with a house full of accomplishments.

Firstly, we recently got some amazing airtime during the Curling Day in Canada TV special aired on TSN during the Scotties.  How cool is that? It's fantastic to see our club and members Scott Cooke and Erin Flowers getting recognized on a national level for their hard work during the United We Curl event held here back in September. Kudos to each of you for your dedication and promotion of our club and the exceptional event!

Speaking of which, I want to express my admiration for everyone's contributions, as our club slides its way to full capacity. This is in large part due to our instructors' group, who have made themselves available, to lead our Try Curling day and our Learn to Curl programs. These programs have lifted our membership numbers from 600 in 2022 to 960 this season.  With a wide range of leagues for all levels, we are truly one of the best clubs around. It is such a pleasure to be a part of this community of passionate and committed curlers.

Our board, our president, and our committees have been hard at work bringing our club into compliance with respect to new ONCA legislation (updated bylaws and policies), AODA compliance (which will remove the barriers for people with disabilities to access our club) and working with the city on drainage issues and the future paving of our west parking lot. This is a big focus for our board as we navigate the waters of Ontario Trillium Fund grants and contractors. It is truly a wonderful sight to see our board volunteers selflessly working as a cohesive team to build a better and more successful club.

So, here's to many more years of success, camaraderie, and outstanding curling performances! Thank you all for being a part of our amazing club.

Ian Tetley
General Manager | Oakville Curling Club