The Annual General Meeting of the Members of the Oakville Curling Club will take place on Wednesday, June 29th, 2022 at 7:00pm via video call. Important details follow. Please read them thoroughly.
The meeting will begin on time. Please join the meeting 10-15 minutes before the scheduled start time to ensure that your audio is functioning, and to allow time to install and/or update Zoom if required.
You must register in advance of the meeting. To register, please use the link below. Please use the email address we have on file to register for the webinar.
When: June 29, 2022 07:00 PM Eastern Time (US and Canada)
Topic: Oakville Curling Club Annual General Meeting of Members
Register in advance for this webinar by clicking here.
After registering, you will receive a confirmation email containing information about joining the webinar.
Registration and Attendance:
Pre-registration is required. In order to pre-register, you must have a Zoom account. There is no cost to create an account. You can create a Zoom account here.
Pre-registration is available until 1 hour before the meeting begins. We encourage you to pre-register as early as possible to ensure that there is time to resolve any technical issues that you may experience with the registration process. Technical support on the day of the meeting may be limited.
You must register only once for the meeting - this includes proxy holders (note: proxy forms must still be submitted in accordance with the Proxy Policy).
If multiple people are attending from your household from the same device, you will appear as one attendee. You will only be able to vote once on each poll. We will only be able to record one person as in attendance.
Technical Support:
If you require technical assistance related to registration, or if you have any questions about the meeting, please contact This email address is being protected from spambots. You need JavaScript enabled to view it., This email address is being protected from spambots. You need JavaScript enabled to view it., or This email address is being protected from spambots. You need JavaScript enabled to view it..
Meeting Conduct:
Participants will be muted for the duration of the meeting, and video will be disabled for participants. Participants will have access to the Q&A or chat functions, where they may ask written questions to the board. Participants may also use the “raise my hand” function, and the moderator can temporarily unmute that individual for verbal questions or comments.
If you have questions that you would like the board to address, we would appreciate as much as possible for you to send those to us ahead of time to This email address is being protected from spambots. You need JavaScript enabled to view it. and we will ensure that they are addressed at the appropriate time during the meeting. Please send any questions by noon on June 29th.
Motions and Polling:
The votes on most motions will be conducted by poll within Zoom. This has a similar effect as conducting votes by show-of-hands at an in-person meeting. Notably, members who are proxy holders will be able to cast only 1 vote in each poll.
The Secretary will make the standard motions described per the agenda. They will then ask for a second; if you would like to second the motion, please write “Second” in the chat function. The moderator will launch the poll, and you will see a pop-up window with the motion and the voting options. Sufficient time will be allowed for attendees to participate in the poll. When the host closes the poll, all participants will be able to see the results of the poll.
If you would like to make a motion during the meeting other than the standard motions covered above, please do so by using the “raise my hand” function and, once acknowledged by the moderator, please make your motion. We will then follow the same procedures as above regarding seconding and voting on the motion.
Election of Directors:
There are 5 vacancies on the board and 4 candidates who are standing for election. There may be a need for floor nominations if a candidate for Vice President is not found by the meeting.
Materials:
The following documents are now available on the club’s website:
- Notice of the 2022 Meeting and Agenda
- Minutes of the 2021 Annual General Meeting
- Minutes of the 2022 Special General Meeting on the Floor Renovation Project
- Audited financial statements as at April 30, 2022
- Nominations for open positions on the Board of Directors
- Resolutions passed by the BoD in 2021/22
- Proxy form
Other than the agenda, these materials will not be displayed as part of the presentation during the meeting, other than in summary. Please review them ahead of time and/or have them at hand during the meeting for your own reference.
