Dear Members of the Oakville Curling Club,
The Annual Meeting of the Members (AMM) of The Oakville Curling Club will be held via video conference call, on Wednesday, June 25th, 2025, at 6:30pm; the meeting will begin on time. The meeting will follow the attached Notice of Agenda.
When: June 25, 2025, 6:30 PM Eastern Time (US and Canada)
Topic: Oakville Curling Club Annual Meeting of the Members
Meeting Conduct
Participants will be muted for the duration of the meeting, and video will be disabled. Participants will have access to the Q&A or chat functions to ask questions and may also use the “raise my hand” function at which time a moderator can temporarily unmute that individual for verbal questions or comments. If you know in advance question(s) you would like answered, please email them to the Secretary of the Club, This email address is being protected from spambots. You need JavaScript enabled to view it. by noon of Monday, June 23th, 2025.
Motions and Polling
Voting on motions put forward during the meeting will be conducted by Zoom polls; this has a similar effect as conducting votes by show-of-hand at an in-person meeting. Directors will make motions related to the agenda topics as required. They will then ask for a second; if you would like to second the motion, please write “Second” in the chat function. The moderator will launch the poll, and you will see a pop-up window with the motion and the voting options and sufficient time will be allowed for attendees to vote. When the moderator host closes the poll, the moderator will announce the results of the poll.
Members are reminded that:
- If you have joined the meeting by phone, you will not be able to participate in the voting.
- If multiple members are attending the meeting from the same device, they will only be able to cast one vote for each motion.
- If members are holding proxies for other members, they will only be able to cast one vote for each motion.
If you are not able to attend the AMM on Wednesday, June 25th, 2025 and would like to submit a proxy, please complete the proxy form included below and return it by email to the Secretary of the Club, This email address is being protected from spambots. You need JavaScript enabled to view it., by noon of Tuesday, June 24th, 2025.
New/Other Business
As per amendments to the Club’s By-Law No. 1 and its Articles approved by membership in a March 11, 2024, Special Meeting, new business raised from the floor will no longer be accepted. All business to be raised for discussion had to be submitted in writing to the Club Secretary, Loraine Fedurco, for Board review at least 60 days prior to the meeting. The deadline for new business was Saturday, April 26th, 2025.
Board Nominees / Election of Directors
There are currently six (6) open board positions for voting during the Annual Meeting. As per amendments to the Club’s By-Law No. 1 and its Articles approved by membership on March 11, 2024, Special Meeting, nominations raised from the floor will no longer be accepted. The deadline for nominations was Wednesday, June 11th, 2025. Additionally,
- While Board nominees are presented in an intended role (i.e., Vice President, Director of..., etc.), members vote to approve nominees as a Board member. It is the duty of the Board to affirm the nominee(s) to Board-specific role(s).
- Nominations beyond the deadline can still be accepted but may only be considered for vacant positions by the Board in an interim Director capacity.
Meeting Materials
The following documents will become available on the club website in the next week as they are finalized.
- Notice of the 2025 Annual Meeting and Agenda
- Minutes of the 2024 Annual Meeting
- Audited 2025 Financial Statements and Auditor’s Report
- Nominations for Open Positions on the 2025-26 Board of Directors
- Resolutions Passed by the Board of Directors in 2024-2025
- 2025 AMM Proxy form
Here is the link to the website materials: AMM Materials.
Other than the agenda, some material may only be referenced in passing during the meeting. Please review them ahead of time and/or have them on hand during the meeting for your reference.
Greg Irwin
President, Oakville Curling Club