The Annual Meeting of the Members (AMM) of The Oakville Curling Club will be held via video conference call, on Wednesday, June 26th, 2024 at 7:00pm. Please see the attached Notice and Agenda; other meeting material is now available on the Club’s website (use this link or use the [Resources > 2024 AMM Materials & Details] menu option when logged into the site).
Details of the video conference call will be sent to Members no later than Wednesday, June 19th, 2024, one week prior to the AMM. Members MUST pre-register for the AMM.
There will be an opportunity to ask questions during the meeting, however, if you know in advance that you would like to ask a question on an item in the agenda, please email the Secretary of the Club, This email address is being protected from spambots. You need JavaScript enabled to view it., by noon on Monday June 24th, 2024.
If you are not able to attend the AMM on Wednesday, June 26th, 2024 and would like to submit a proxy, please complete the proxy form included with these meeting materials and return it by email to the Secretary of the Club, This email address is being protected from spambots. You need JavaScript enabled to view it., by noon on June 25th, 2024.
As per amendments to the Club’s By-Law No. 1 and its Articles approved by membership in a March 11, 2024 Special Meeting, the following procedural changes are in effect for the Annual Meeting going forward. Members were notified of these changes in email communications on April 11th, 2024 and again on June 6th, 2024.
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New/Other Business raised from the floor during the Annual Meeting will no longer be accepted. All business to be raised for discussion during the Annual Meeting has to be submitted in writing to the Club Secretary, This email address is being protected from spambots. You need JavaScript enabled to view it., for Board review at least 60 days prior to the meeting. The deadline for new business was Saturday, April 27th, 2024.
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Board Nominations raised from the floor during the Annual Meeting will no longer be accepted. All nominations to be voted on during the Annual Meeting have to be submitted in writing to the Club Vice President, This email address is being protected from spambots. You need JavaScript enabled to view it., at least 14 days prior to the meeting. The deadline for nominations is/was Wednesday, June 12th, 2024.
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Although Board nominees are presented in an intended role (i.e., Vice President, Director of.., etc.), members vote to approve nominees as a Board member. It is the duty of the Board to affirm the approved nominee(s) to Board-specific role(s).
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Nominations beyond the deadline can still be accepted but may only be considered for vacant Director positions by the Board in an interim Director capacity.
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Meeting Materials
- Notice of the 2024 Annual Meeting and Agenda
- Minutes of the 2023 Annual Meeting
- Minutes of the 11 Mar 2024 Bylaw Amendment Special Meeting
- Audited 2024 Financial Statements and Auditor’s Report
- Nominations for Open Positions on the 2024-25 Board of Directors
- Resolutions Passed by the Board of Directors in 2023-2024
- Proxy form
- League Directors’ Reports
We look forward to seeing you at the video conference meeting!
James Francolini
President, Oakville Curling Club