The webinar of September 9th included a number of questions about the clubs finances and about the refund policy. We are providing the information below to help the membership better understand the club's financial position and proposed refund policy.
The Club's available cash is expected to be significantly depleted this year due to much lower revenue and higher costs. This is the case whether we stay closed or whether we open at less than full capacity. The financial impact to the Club can be partially mitigated if we are able to reopen with sufficient membership levels. We anticipate that losses will be funded from the Club's cash reserves. In saying that, the Board believes the Club has adequate cash to meet its requirements for the coming year whether or not the Club reopens.
It costs between $20,000-$30,000 to start up the ice plant, so it is important to ensure that we have enough committed membership to justify start-up costs. Our fixed costs, including, but not limited to, mortgage, insurance, salaries, utilities, property taxes, bank charges, and audit costs are expected to be at least $250,000 even if the club remains closed and would be higher if the club reopens. Refunding 50% of membership fees in the event that a member elects to terminate their membership early or if the club is forced to close following reopening, is intended to help cover these costs. In that context, taking out a Pandemic Membership not only contributes to the financial health of the Club, but also counts toward our membership revenue target to reopen.
We hope that the above information helps clarify questions for the membership and helps each member make their decision about rejoining the club this year.Helen Stephenson
President, Oakville Curling Club
In light of the fact that we're asking all members to provide their own equipment, we have set up an easy-to-use Online Pro Shop for you to purchase necessary items for the upcoming season.
You can buy stabilizers, sticks, helmets, grippers and even OCC custom masks and cowls, all at prices that are significantly better than retail.
- Place your order by October 1st to get it by the first day of curling.
- Orders will be available for pick-up from the club office or at the bar (after hours) starting the week of October 5th.
- Please pay on-line via credit card during checkout.
- All prices include HST.
Members must be logged into the OCC website to access the Pro Shop. For items not listed, please contact the Club office.
The Board of Directors has given the go-ahead to open the Club for Tuesday, October 13th provided the following conditions are met:
- the Club has retained at least approximately 60% paid membership revenue by September 15th and
- the provincial reopening restrictions are at or better than the current conditions.
Members must pay their fees by September 15th. If you have yet to pay, please click HERE to make your payment by Credit Card. You can also use this link to change your membership type to a Pandemic Membership.
Payment by this date is important as it will dictate whether or not the Club can proceed with turning the ice plant on, which needs to happen a minimum 3 weeks before the first day of curling. If the Club doesn't achieve the 60% threshold by that date, the Board of Directors will postpone starting the ice plant and determine a subsequent date in which the Club could reopen.
Paid fees will be subject to the Club's Refund Policy. After October 1st, members will be eligible for a refund of half of their fees (not including the building levy and new member fees, where applicable). Members who are interested in sitting out the first half of the season may renew their membership in January 2021 for 50% of the league fees (OCA fees, building levy & new membership fees, where applicable, will all be charged in full), pending space is available in leagues. A complete breakdown of Weekday and Anytime fees and refunds is below for your information.
We appreciate that not everyone can make the commitment to curl under the current rules and guidelines. We understand that the decision to renew your membership is a difficult one and we want you to be as comfortable as possible with the guidelines put in place before you join. If you have any questions or comments about the Return to Play Guidelines or any of the Club's COVID-19 related policies, please reach out to the Club office or the Board of Directors.
One of the many impacts of the club's closure was that a number of items were left behind in lockers by members. At this time, we're inviting members to book a 15-minute timeslot to come to the club to clean out their lockers. As we have a need to keep both members and staff safe, there are a few things you should know before booking a time:
- Members will be given a 15-minute window to arrive at the club, clean out their locker and leave. Please be on time for your appointment. Members who are more than 10 minutes late will not be given access to the club and will have to rebook.
- Only two members will be allowed in the club at any one time (one to access the mens locker room and one to access the women's locker room).
- Only one member will be allowed in each locker room at a time.
- Members may enter the club via the main entrance, but may not do so until the locker room is clear. Please do not show up more than 5 minutes early for your appointment.
- Members may exit the club via the main entrance.
- Members may not linger in the club. There will be no access to washrooms or the main floor.
- Hand sanitizer and disinfectant wipes will be available at the main entrance and at the entrance of each locker room. Please use disinfectant wipes to wipe down your locker and lock.
- Masks are required at all times while in the club.
- Doorknobs, handrails and other high touch points will be wiped down at least every hour.
NOTE: New dates added. September 15, 16, 17. 9:30am to 2:30pm
The Club's General Manager, Chris Wai, will be hosting a webinar about the Club's Return to Play Guidelines on Wednesday, September 9 at 7:30pm. The webinar will address such issues as the COVID-19 Leave of Absence Policy, new rules of the game and traffic flow through the Club. A large portion of the webinar will be set aside for member questions.
Please pre-register for the webinar by using the link below.
When: Sep 9, 2020 07:30 PM Eastern Time (US and Canada)
Topic: Return to Play Webinar
Register in advance for this webinar:
After registering, you will receive a confirmation email containing information about joining the webinar.
We look forward to speaking with you on Wednesday!
Please note, the Board of Directors reserves the right to modify rules or deadlines based on government or public health guidelines and restrictions.
When is the club reopening?
The tentative opening date is Tuesday, October 13th, provided the Club receives at least 60% paid commitment from the membership and Halton Region is at or better than the current level of reopening (i.e Stage 3, 50 person gathering limit, etc).
We regret to inform you that the 2020 OCC Summer League is cancelled. We know this doesn't come as a shock to anyone. This is the first time Summer League has been cancelled since its inception.
The decision had less to do with curling under COVID conditions (we feel that the protocols we're putting in place do a lot to reduce the risk to members, athletes and staff), and more to do with the ever-evolving dynamics of the pandemic and the associated restrictions from the provincial government and local public health authorities. Like all clubs, we're dealing with a moving target and we've found ourselves out of time to ensure a quailty curling experience for Summer League teams.
Full refunds will be processed in the next couple of weeks and you should see the funds on your card by the end of the month. Teams who were part of Summer League 2019 will retain ownership of their spots in the 2021/2022 season, with new teams who were registered this season being placed on the waitlist for available spots next season.
For our members, the new tentative reopening date is September 25th.
We thank you all for your support this year. We're looking forward to seeing you on the ice very soon!
Thank you to all OCC members who took the time to complete the COVID Questionnaire. You can download a copy of the results here.
Now that the province is moving into Stage 3 of reopening, we have a better idea of what restrictions might be in place when the curling starts in the fall. Please take a few minutes to complete the survey linked below to let the board know which of the possible restrictions you find acceptable and which concern you enough to consider not renewing your membership. Please note that although all of the restrictions listed in the survey are possibilities, none of them are confirmed. We expect more changes between now and the beginning of curling season.
Registration for the 2020/2021 curling season has opened!
We understand there remains a great deal of uncertainty regarding the curling season and what the sport may look like when we are able to reopen. We are proceeding with an unmodified registration format, but we may, at the direction of public health officials, see changes to the way the game is played or our leagues are run in order to remain in compliance with prevailing physical distancing guidelines. We will keep you apprised as these changes develop and how those changes might affect your season.
For now, we are asking that returning members submit a provisional registration for the 2020/2021 season by July 31st so that the club might know where we stand in terms of membership numbers and league participation.
At this time, payment for the new curling season is optional. You are welcome to pay your fees at the end of the registration process, as usual, but you are also welcome to hold off on paying your fees if you would like to know more about the upcoming season, or if your financial or health situation requires you to wait to make a decision to play. For clarity, here are the dates you should note:
- Friday, July 31 - Returning member registration deadline
- This is the deadline to guarantee your spot as a returning member or team in the league(s) that you played in last season
- This is NOT the deadline to pay your membership fees
- After this date, league directors and convenors may start to fill their leagues with new members
- Tuesday, September 15 - Deadline to pay membership fees
- Thursday, October 1 - Deadline to withdraw your membership without penalty or request a full refund of your membership fees per the club's Refund Policy
It's also important to note a change in the club's fee structure. Starting this season, the Additional League Fee will be charged for everyone additional league a member plays after their first. This includes Weekday Members and members who play more than 3 leagues, both of whom were not assessed this fee in the past. Click here for complete details on the club's membership fees.
If you have any questions about registration, don't hesitate to reach out to the Board of Directors or the club office.
Hello to the Men of the Oakville Curling Club
After many outstanding years of serving on the board as the Men’s League Director and Convenor, Matt Lawton is stepping down. While it will be difficult to replace Matt, we need someone to step up and become the Men’s League Director and/or the Men’s League Convenor. Without a convenor the league cannot run. Without a Director, your voice will not be heard. Please consider volunteering for either or both of these positions: Director and/or Convenor.
The roles of Vice President and Open leagues are also available.
Oakville Curling Club
While we have opened registration, we anticipate a variety of changes to the club’s operations, the game and its associated social practices in the upcoming season. We don’t know the extent of the changes, but we’d like to hear from you, the members, about what options you would consider.
Please take some time to let the Board of Directors know how you feel about the upcoming season by completing the COVID-19 Questionnaire here.
We regret to inform you that the Oakville Curling Club's Summer on Ice Camp has been cancelled due to the COVID-19 pandemic. We were in the process of planning an awesome camp that supported health guidelines and encouraged curling and life-skills development. However, due to the pandemic, the Board of Direcotrs has decided that it's safest to cancel both weeks of camp entirely to minimize health risks for both campers and staff. Camp registration fees will be refunded by June 30.
We are optimistic that our regular fall and winter youth programs will run as usual and we encourage you to register for those when our regular registration opens up later this month.
Take care and good curling,
Bridget Ribau, Summer On Ice Camp Director
Chris Wai, OCC General Manager
We continue to be hopeful that our 2020/2021 curling season can be held with minimum disruption to our normal timetable. We intend to fully comply with any directives from public health or other government authorities. In preparation for the upcoming season, it is our intention to open our 2020/2021 registration in mid-June. Stay tuned for more information!
The Board of Directors has frozen the base membership fees for the upcoming season. Members who wish to participate in more than one league will pay 61.95 plus tax ($70.00) for each league beyond the first league (this applies to Anytime, Weekday, Intermediate and Student fee categories). Most members will pay the same fees as last year. Only those curlers that play in more than 3 leagues and Weekday curlers that play in more than 1 league will pay higher fees for the 2020/2021 season (note: Tue/Thu Day Women and Tue/Fri Senators count as 1 league each).
We are, of course, closely monitoring the Ontario government’s plan for reopening the province and are aware that it may not be possible to adhere to the same timetable for the 2020/2021 season as in the past. Should it become necessary to modify our plan for the 2020/2021 season, the Board of Directors will make changes as required or appropriate to the scheduling, fees, etc.
It's been more than 2 months since the Board of Directors made the difficult decision to close the club, eventually for the balance of the curling season. The uncertainty the COVID-19 crisis has imposed on our families, our businesses and our communities is unprecedented. We want you to know that we've been thinking about you, the members, and are working hard to get the club in the right shape to open when we get the opportunity.
Although the immediate future is variable, we do know this: curling certainly won't look the same in the upcoming season as it did just a few short months ago. Until a COVID vaccine is manufactured and readily availably, we anticipate that distancing measures will affect the sport and its related social activities. We're currently preparing for every scenario, but remain cautiously optimistic that a curling season of some form will go ahead.
In the email below, you'll find some information about Registration, Summer Programs and other club matters. Please read through the information and stay tuned to the club's website, Member Blog and social media channels for much more information to come!
If you have any questions, please don't hestitate to reach out to the club office or the Board of Directors. We look forward to seeing you all very soon!
Hello Campers and Guardians!
All of us at the Oakville Curling Club hope you and your families are staying safe and healthy this spring (perhaps by enjoying the throw-back curling games streamed during this live-sporting down-time!). We understand that these are uncertain times and wanted to make some camp information as accessible as possible to our past campers.
Our awesome instructors and curling club staff are excited to have you and our new curlers join us for another great summer on ice. Camp is always a highlight of the OCC summer and we look forward to creating new memories with you all again. We have some EXCITING on and off-ice activities and guest speakers ready for you to have fun with and learn from! Registration for the 2020 OCC Summer Camps is open online. For complete details and to register, click here.
This year, we're running two full weeks of camp. You can register for either or both of them! We welcome youth aged 7 to 16 regardless of curling experience to join us for fun and skill-development this summer!
- August 17th to 21st
- August 24th to 28th
We understand that the COVID-19 crisis is keeping everyone's summer plans and lives in general in flux, but we are cautiously optimistic and hopeful that camp will go ahead as usual. If the developing situation means that we are unable to host camp, updating and refunding our campers is our first priority. Cancelation of camp due to COVID-19 will result in all payments being refunded in full by no later than July 31st.
Thank you all for joining us for incredible summers of camp; we look forward to making many more awesome curling memories with you all!
We understand that these are uncertain times for you and your loved ones, and we appreciate your continued support. Take care, stay safe and good curling!Bridget Ribau, Camp DirectorChris Wai, General Manager